easy storage, organization and retrieval of vital records and documents.
accessibility of accurate, up-to-date documents and records
independent of geographical area, allowing collaboration on the
documents creation and review from multiple sites. The system should
also allow for ease of accessibility of approved documents to the
document's target audience.
for ease of auditing to regulatory guidelines and to
internal/external standards.
Documents are an integral part of the working chain in any organization, from capturing information to providing information to employees on procedures and processes. Documents are a natural by-product of the activities of an organization.
The management of those documents should ensure that those documents are accessible, secure and are always accurate and up-to-date. But organizations face mounting challenges around these very issues, with increasing complexity added for multi-site organizations, requiring approval and management of a vast amount documents.
QSET Consensia Document Management meets these needs by:
- allowing users find and collaborate on documents through a browser and/or a notes clients.
- replicating documents between different servers & sites, increasing the accessibility of those documents to all the organization's employees.
- allowing document owners to set the scope of visibility of a document from a narrow group of individuals to whole department(s). This serves two purposes in security and setting the applicability of documents to certain departments/groups.
- controlling revision, versioning and editing of documents through out the documents life cycle.
- allowing categorization of documents to keywords specific to your organization's needs.
- providing an easy to use search form, for users to easily locate all documents related to the entered search criteria.
- being pro-active with the use of reminders, alarms, escalations to ensure a document meets the corporate processes set down by your organization.
- providing the flexibility in the system to match your processes through configuration, which can be managed by internal IT/non-IT administrators.
- providing for attachment of all types of files, so all files may benefit from a review, approval and revision cycle.
Why implement a document management system?:
- To effectively communicate processes, procedures and the proper forms used within them.
- To allow greater collaboration on the design and creation of a document to ensure that the document delivers its objectives to the target audience.
- To ensure that users can locate all documents related to their topic of interest easily and quickly.
- To ensure controls are applied and adhered to preventing unnecessary steps becoming the norm.
- To effectively meet an audit by providing a full audit trail using document histories that include dates & times and electronic signatures.
- To allow effective auditing of documents of multiple sites remotely.
- To turn the expense of information technology into an asset.
You can read more on QSET Consensia Document Management here, (Adobe Reader required)
If you have any further queries or wish to arrange a demo, please contact us and we will answer any questions you may have.
